Latest version of Outlook is Microsoft Outlook 2007. Comprising the improved user interface and added functionality, MS Outlook is becoming the favorite email client. Creating and managing emails in Outlook 2007 is much easier, as of the previous versions. Moreover, the size of Outlook.pst is also increased to 20GB from 2GB. This means now you can store more data in PST. Obviously, this is good that now you have more space to store emails with large attachments but what about the performance of Outlook. Will the large sized PST not affect the Outlook performance? Absolutely yes! As the size of Outlook.pst grows, performance of Outlook is affected in following manner:
- As Outlook.pst reaches 2GB or nearby, Outlook
starts taking more time to start and close.
- As soon as the PST reaches around 4GB, Outlook starts delaying
sending / receiving process.
- When the size of PST becomes 8GB, Outlook
starts giving pauses whenever you perform an operation like
adding a contact in the address book, viewing email, exporting
contacts, viewing attachments, etc.
- When the size of Outlook.pst crosses 8GB, number of pauses
gets increased and every pause stays for a longer time.
- With the continuous increase in the PST size, when it reaches to 20GB, then it becomes more vulnerable to damage.
Once the PST reaches its maximum size limit, you receive following error message when trying to move an email item:
"Can't move the items. The file (path) \ (filename).pst has reached its maximum size. To reduce the amount of data in this file, select some items that you no longer need, and then permanently delete them."
The only solution to keep you miles away from the Outlook issues occurred due to large size of PST is to maintain the size of PST to less than 2GB. One can do this by creating a separate PST for every email folder in your mailbox. For example, you can have an independent PST for Inbox, Sent Items, Drafts, Contacts, etc. Having a PST for every email folder enables you to divide a complete PST into small PST files, which are easier to manage than the larger one.
You can create separate PST for every email folder by using Split Outlook 2007 PST software. This tool is an efficient tool devised to split Outlook 2007 PST file in small chunks so that Outlook can easily synchronize your mailbox with them and provide you best performance. With the help of split PST file software, PST files created in any version of Outlook can be easily divided into many PST files.